Thank you so much for seeking out that information Mary – that is so useful and we do invoice as soon as session is completed. Our great difficulty is that as a rural and remote provider we can't swipe a debit /credit card at the conclusion of the session so are at the mercy of people receiving their invoice and then authorising payment ( a separate and much larger issue) Any thoughts on that ?
Fiona
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Hi Fiona, Thank you for your post. I have reached out to my NDS colleagues, who are experts in the field and here is their feedback: ...
Here is your daily digest from NDS Communities. Should you wish to unsubscribe from this daily digest click 'unsubscribe at the bottom of this communication' |  | | Post New Message | Re: Plan Mangers refusing to create Service Bookings | | | Hi Fiona, Thank you for your post. I have reached out to my NDS colleagues, who are experts in the field and here is their feedback: This is an issue that we are hearing a bit more about these days. There is a responsibility of the Plan Manager to ensure that funds are expended in line with the person's plan and the plan is being implemented as intended. It could be reasonable to consider that where a participant has indicated their acceptance of the 10 sessions as part of their supports in the current plan then the plan manager should be expected to ensure that sufficient funds are available for this to be completed. Although the participant is able to change how they spend their funds, by exercising choice and control, the Plan Manager should be considering the spending of the participant to ensure that the participants funds are sufficient to cover any future commitments. It would be prudent for the Plan Manager to communicate with the participant to highlight that they are at risk of having insufficient funds and to determine if they no longer need the service that has been previously agreed to in the service agreement. Simply sending out an alert to a participant may not be sufficient to demonstrate how they are exercising their obligation to ensure funds are spent in line with the plan as intended. The attachment may be of assistance. www.ndis.gov.au/media/2693/download?attachment particularly p16, 4.4.2 I'd also recommend that, given that pre-payment is not possible, it is important that providers invoice clients promptly after a service is delivered to minimise any risk of insufficient funds to pay invoices. It does mean that the provider may need to adjust how they set up their service agreements if a plan manager is not prepared to manage the participant's funds in line with a service agreement that specifies 10 sessions for example. It would also be interesting to have a chat with the plan manager or check their processes for ensuring that participants have the fund available in line with service requests/agreements that they are making with providers.
Does anyone have anything to add? Please join this conversation. Best regards, Mary
------------------------------ Mary Kubalova Community Manager NDS Communities ------------------------------
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Original Message: Sent: 18-04-2023 09:07 From: Fiona Phipps Subject: Plan Mangers refusing to create Service Bookings We have started to have an number of plan managers refusing to 'quarantine' funding against our Service Agreements. That is, we send off the SA for 10 sessions, and we get responses like " XXXXY have a policy that we do not reserve specified funding for a provider ensuring the participants flexibility and choice and control to use their funding as they see appropriate with any service provider. At our discretion XXXXY will send out 'Low Funding' alerts ensuring the participant (or their representative) keeps the provider informed in a timely manner of their capacity for payment for services they have agreed to in a Service Agreement or Schedule of Services." Then we have the issue of " the participant has completed their funding allocation and have no funds remaining to pay for your service. Please take this matter to the NDIS " who do nothing but tell us that this is the plan manager responsibility to manage a child/ persons funding and we go without payment. The PM argument makes no sense to me regarding choice and control as the participant are exercising that right by choosing to access X number of sessions from a provider. Anyone else have this issue or suggestions as to who to take this to ? Fiona Sent from Mail for Windows | | Family Partner Navigator | Full‑Time | | | | | 14‑18 Wentworth St, Manly 2095 PO Box 52, Manly NSW 1655 | | | | Royal Far West acknowledges the Traditional Custodians of country throughout Australia and the ongoing and important wisdom shared through their continued connection with the land, waters and community. We respectfully recognise the Elders of the past and present, and walk with the children who will become future Elders.
The communication and any attachments may contain confidential and/or legally privileged information intended for the addressee only. If you have received this communication in error you must not read, copy, use or share it. Please notify the sender immediately by phone or email or contact Royal Far West on (02) 8622 6832 and then fully delete all communications, emails and attachments. Thank you for your cooperation and understanding. | | | | | | | |
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Original Message:
Sent: 4/17/2023 10:32:00 PM
From: Mary Kubalova
Subject: RE: Plan Mangers refusing to create Service Bookings
Hi Fiona,
Thank you for your post.
I have reached out to my NDS colleagues, who are experts in the field and here is their feedback:
This is an issue that we are hearing a bit more about these days. There is a responsibility of the Plan Manager to ensure that funds are expended in line with the person's plan and the plan is being implemented as intended.
It could be reasonable to consider that where a participant has indicated their acceptance of the 10 sessions as part of their supports in the current plan then the plan manager should be expected to ensure that sufficient funds are available for this to be completed.
Although the participant is able to change how they spend their funds, by exercising choice and control, the Plan Manager should be considering the spending of the participant to ensure that the participants funds are sufficient to cover any future commitments. It would be prudent for the Plan Manager to communicate with the participant to highlight that they are at risk of having insufficient funds and to determine if they no longer need the service that has been previously agreed to in the service agreement. Simply sending out an alert to a participant may not be sufficient to demonstrate how they are exercising their obligation to ensure funds are spent in line with the plan as intended.
The attachment may be of assistance.
https://www.ndis.gov.au/media/2693/download?attachment
particularly p16, 4.4.2
I'd also recommend that, given that pre-payment is not possible, it is important that providers invoice clients promptly after a service is delivered to minimise any risk of insufficient funds to pay invoices.
It does mean that the provider may need to adjust how they set up their service agreements if a plan manager is not prepared to manage the participant's funds in line with a service agreement that specifies 10 sessions for example. It would also be interesting to have a chat with the plan manager or check their processes for ensuring that participants have the fund available in line with service requests/agreements that they are making with providers.
Does anyone have anything to add? Please join this conversation.
Best regards,
Mary
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Mary Kubalova
Community Manager
NDS Communities
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